A Layout is a complete screen design including content and background, which is then scheduled to a Display or multiple displays in a Display Group. A Layout is made up of 1 or more Regions which hold content and contain a timeline of Media to show. Media is assigned to the Layout Timeline using Widgets which provide the actions for the selected Module.

Take a look at the Modules page to see the variety of content available by simply adding a Widget to a Layout.

Xibo has no limit to the number of Layouts you can have in the system or the number a User can have.

Layouts are administered from the Design section of the menu. Click on Layouts to open the Layouts grid to view all existing Layouts and to create new from the Add Layout button.

Layout Grid

Add Layout

Click on the action button to open the Add Layout form to complete the appropriate fields.

Add Layout

When should a User create a new Layout? When should a User add to an existing Layout? Layouts provide vast flexibility in the system, but can also cause confusion. The recommended usage for a layout is to only contain the design and media required for a set of related content that should be scheduled at the same time.

Scenario: You have a video showing a fire safety demonstration and a video showing an advert for an upcoming production - it would be natural to have separate Layouts for these.


Layouts can be tagged which allows for ordering and makes it easier to find and view a large number of Layouts if grouped by a certain Tag. This is particularly useful with a growing number of Layouts.


Create Layouts and save your design to use as a Template, great for maintaining a corporate image or style.


Layouts are designed for an intended display resolution and will function best when shown on a Player with a matching resolution. If they are shown on a display that has a different resolution it will dynamically resize which may result in unused screen space.

Sending a Player a Layout that has been designed with a 4:3 resolution which is connected to a 16:9 TV screen would result in two empty bars either side of your content.

If you require an alternative resolution to the available options listed, contact your Administrator

Row menu

Use the row menu for a selected Layout to access more options:

Layouts Row Menu


Click to open in a Read Only Mode, which is viewed in the Layout Designer window. Checkout the Layout to enable editing.

If you are using 1.8, clicking on Design will return you to the Layout Designer screen to edit.


Checkout from the row menu to put the Layout into a draft mode so that changes can be made later. Once edited, the Layout can be Published to make changes permanent and send the edited Layout to Displays. Discard will revert the Layout back to the original published state.

Take your time with any edits you need to make as using Checkout ensures that no changes are made to your published version or shown on scheduled Displays until you choose to do so. Publish confirms changes that have been made and will overwrite your published version. Discard will delete the draft with the published version remaining untouched.

Preview Layout

The Layout will play from start to finish which allows you to see how your layout will play. Make important adjustments to ensure that layout designs play as intended before scheduling to Displays.

Before the Layout can start all Media must be downloaded to your browser and verified so you may experience a slight delay whilst this is in process.

Schedule Now

To save time, Layouts can be scheduled for a specified amount of time, which can be very useful for important notices / promotions.

Layouts must have a Published status before being scheduled.

Assign to Campaign

Select Layouts to include in created Campaigns.


Make changes to the naming and Tags used for the Layout as well as making changes to the background image/colour.


Create copies of designed layouts. Choose to include all contained Media items, to use as a base for creating new layouts to save time.


Retire a Layout so it does not affect existing Schedules. A retired Layout will be hidden from new Scheduling options but will remain unaffected in existing Schedules and continue to show on Displays.


Remove a Layout and all its associated media completely from all existing Schedules. Please note: This action is irreversible!


Export the Layout including all associated Widgets/Media/DataSet structures to a ZIP file, so it can be easily shared.


Assign Permissions for Users/User Groups to define who should have access to View, Edit and Delete the Layout.

Did you know….Layouts and Library files can be Assigned directly to a Display or Display Group so that they are always available in the local library of the Player. Useful for pre-loading a Layout ahead of time ready to be scheduled.

Back to Top

This documentation is licensed under the Creative Commons Licence.

en | fr